Call to order 5:00

Eagle Heights HOA MINUTES Annual Meeting January 22, 2026

Montrose County Library

1. Roll Call and Check In

Quorum is met with in-person attendees. Karen Conrad verified the sign-in sheet.

2. Proof of Notice of Meeting or Waivers of Notice

Mailed notice of meeting to all lot owners as well as email to all.

3. Approval of Annual Meeting Minutes 2025

One objection from Nick Orros stating that motions which he had made were concealed. All others members approved.

4. Reports of OfficersReport from Bob Stechert - PresidentThanks to all of the community volunteers who kept the irrigation headgate flowing last summer. Also, thanks to the community volunteers who came to the workdays to weed the front entryway. It was looking rough.

HOA attorney, Bo Nerlin was introduced to the group.

We are working on acquiring written agreements for entryway maintenance from owners of lots 1, 18 and 14.

We are seeking excavation bids for retainer in case we need emergency repair of irrigation lines.

We are seeking bids for landscape maintenance of entryway and possibly waterfall area. March 1 is the target date for contract.

The irrigation line is available to owners of lots with 5950 Rd berms, should they choose to tap in for berm irrigation.

What to do about fire mitigation on Outlot A is still being studied. We have Forest Service recommendations and are working with other professionals for advisement. There is controversy amongst the membership about how to treat this area. Several members offered opinions on the treatment of the outlot. Once this study is complete, a special meeting of the owners will be called to further discuss, to hear professional recommendations and to vote on any action. Presently there is no money budgeted.

Three cases were litigated in February and March 2025 which have been dismissed. It was stated in the meeting that two were dismissed with prejudice and one without

prejudice. Nick Orros corrected via email after the meeting that Small Claims cases 5 and 8 were dismissed without prejudice, case 10 with prejudice. This is accurate, it was misstated at the meeting. To summarize:2025S5: Dismissed without Prejudice (Conrad Subdivision still part of Phase 2)

2025S8: Dismissed without Prejudice (Water Rights, UVWUA)2025S10: Dismissed with Prejudice (Plat the irrigation system) This work is complete.

There is tracer wire running along irrigation pipe throughout the subdivision and a plat identifies valves and their usage. This plat will be posted on the HOA website

We have received a notice from State Farm that any renewal of our D&O insurance will exclude any litigation from Nick Orros. The current policy expires February 7, 2026.

Report from Greg Keehfuss - Treasurer

Operating account balance is $7330.13 This is $1005.97 less than last year’s final balance due in large part to legal fees for Governing Documents updates and litigation expenditures.

Reserve account balance is $11,616.19 that is $6,214.00 more than last year’s balance. Reserve goal of $15,000 is expected to be met this year.

Due to litigation defense, our D&O insurance is in non-renewal status. This line item has been doubled to accommodate likely higher new policy; we do not know an actual cost yet.

Due to litigation defense and the possibility of more litigation expenditures, we once again postponed fire mitigation of Outlot A. To date there has been no definitive determination as to whether this mitigation needs to be done. Research continues. The membership will decide if and how we choose to mitigate, and to what extent. If we choose to move forward, expenses may be spread over 2-3 years.

Our budget may not be enough to cover legal fees in 2026 without having to use reserve funds or possibly asking membership to vote on a special assessment. At this time there are no plans for a special assessment.

Dues this year will be $500 and are unlikely to be reduced due to rising costs in general. Invoices will go out to membership in the next two weeks.

Governing Documents updates are in the final review stages and will soon be brought to the membership to be finalized. Once finalized, they will still need to be updated regularly, based on changes to CCIOA. We should always have a budget line item for “Governing Documents Updates”.

5. Report of ARB

Dan Daneff - ARB Chair

Bob Smith’s garage was approved as submitted and he is likely to have his CO tomorrow.

6. Election of the Executive Board

Ballots were provided to the membership via email with the meeting agenda. Additional copies were available at this meeting’s checkin table.

Results:Karen Conrad Greg Keehfuss George Papineau Ann Marie Sanders Robert Stechert

7. Unfinished Business

19 votes 19 votes 19 votes 19 votes 19 votes

Governing Documents: Once the documents are through legal review, copies will be sent to the membership for review. Then a special meeting will be scheduled in the near future to take comments regarding revisions to the Governing Documents and to vote on them.

Dan Daneff asked where we are with discussion of the last meeting regarding building a new retaining pond. Robert Stechert stated that we still need to determine whether our 17.2 allocation is enough before discussing the pond. It was reminded that Armando Coronado previously offered a liner for the pond if we choose to proceed.

8. New Business

No new business offered

General Comment from Greg Keehfuss that last year’s irrigation schedule worked well and thanked everyone for adhering to it. He offered that we may be able to adjust next summer by accounting for drip-only properties.

9. Adjournment

Ed Kozak motions to adjourn; Second by Tom Conrad Meeting adjourned 6:10

Executive Board Meeting

Meeting called to order 6:11pm

All officers will remain in the same position

Meeting Adjourned 6:12pm

Follow-up Action

• Post irrigation plat map on the HOA website

• Conduct a Special Meeting of the membership to discuss and vote on Outlot A mitigation, approval of revised Governing Documents and ratification of the proposed budget.